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TRIBAL BUSINESS COUNCIL SPECIAL MEETING 08-26-VJB September 8, 2008, 1:00 P.M. I. CALL TO ORDER: Meeting called to order at 1:41 P.M.
II. PRAYER: Councilman Wolf.
III. ROLL CALL: Councilman Barry Benson, Councilman Frank Whitecalfe, Councilwoman Evelyn Hale, Councilman Malcolm Wolf, Councilman Mervin Packineau, Councilwoman V. Judy Brugh. A quorum is established. Chairman Marcus Wells Jr. arrived shortly after.
IV. APPROVAL OF AGENDA: There is no add-on.
V. Personnel: Barlow Wells A. Small Loans Receptionist 01. Small Loan Receptionist-Debra Hosie Councilwoman Brugh moved to hire the highest rating Debra Hosie, seconded by Councilman Packineau.
Discussion: Did Andrew appoint Mary Stands Alone. What are the next ratings in line after Debra? They are Amanda Wilson and Kasey Veach. There was a comment on the other offices that Debra has worked for. Mary was doing a salary authorization for another office. Melissa Veach’s fire should have gone through council before it was done. Six applicants applied for this position. Human Resources recommends Melissa Veach. VOTE: Motion withdrawn, seconded withdrawn.
02. Small Loan Receptionist-Melissa Veach Councilwoman Brugh moved to hire Melissa Veach as receptionist at Small Loans on the recommendation of Human Resources Director Barlow Wells. The motion is seconded by Councilman Packineau.
Discussion: Her rating was 18 the second highest. Is Andrew good with the selection? Andrew doesn’t have a letter of recommendation. Andrew is contacted by cell phone. He recommended Mary Stands Alone. He recommends re-advertising the position. Deb Hosie is non-enrolled. This was advertised and closed. VOTE: 4 Ayes 1 Nays Motion carried. B. EPA-Brownsfield Coordinator Lyle Gwin Councilwoman Brugh moved to approve the hire of Lyle Gwin for the Brownsfield Coordinator, second by Councilwoman Hale.
Discussion: Only one applicant. Rate of pay is not known yet. Where are all the ratings? Barlow said this is the first personnel meeting in over a year. The suggestion is to have the meeting on Friday after the meeting. He will have them in binders for that meeting. What happens when you don’t have the director’s concurrence? The PSC said they went with the highest qualified but if a director recommended one, then PSC gave that person an extra 5 points and then still went with the highest rating. Transfers are director and director sign. Appointees are Committee Chairman and the Chairman are to sign off on it. FPEO and TPEO are to be notified each time there is a transfer, appointment, hire, and fire. The Brownsfield Coordinator position was advertised & closed. VOTE: 6 Ayes 0 Nays Motion carried.
C. EPA- Air Tech II-Jess Hall Councilman Packineau moved to hire Jess Hall for EPA Air Tech, seconded by Councilman Wolf.
Discussion: Garrett Smith is in there now but has the lowest rating. Elton put him in there temporarily. Garrett is energetic. Ratings are Linette Dixon 36, Jess Hall 33, and Garrett Smith 21. Director’s recommendation is Garrett Smith. VOTE: 5 Ayes 0 Nays 1 Abstention
D. EPA- Truck Driver Laborer-Daryl Finley Councilwoman Brugh moved to approve the hire of Daryl Finley and as Truck Driver Laborer for EPA, seconded by Councilman Benson.
Discussion: Elton needs two of them. Daryl is working there already. Barlow attempted to call Elton, no answer. Cammie Gosnell comments on confidentiality. It will be brought back on Friday, September 12, 2008. VOTE: 6 Ayes 0 Nays Motion carried
E. EPA-Solid Waste Admin Assistant- 01. Tiffany Auclair Councilwoman Brugh moved to approve of Tiffany Auclair as Solid Waste Administrative Assistant; motion dies due to lack of second.
02. Sable Demarris Councilman Packineau moved to hire Sable Demarris, seconded by Councilman Benson.
Discussion: No discussion. VOTE: 6 Aye 0 Nays Motion carried.
VI. Healthcare Personnel: Val Finley, Aileen Jackson, Stella Berquist They gave an update.
A. Gloria Huff 638 Maintenance Councilman Whitecalfe moved to transfer Gloria Huff to the 638 Maintenance Healthcare facilities, Councilwoman Hale.
Discussion: Salary is $15.93 per hour. VOTE: 7 Ayes 0 Nays Motion carried.
B. Kasey Veach Transfer Councilman Whitecalfe moved to transfer Kasey Veach from Tribal Health to Kidney Dialysis at $12.73 per hour, seconded by Councilwoman Hale.
Discussion: Cammie Gosnell questions transfers. This is a permanent transfer. VOTE: 7 Ayes 0 Nays Motion carried.
C. Shasta Mandan Transfer Councilman Packineau moved to approve the transfer of Shasta Mandan from Parshall clinic to the Diabetes program to be paid out of the grant at the rate of pay from $25.00 to $30.00 per hour, seconded by Councilman Wolf.
Discussion: Why is this not going through our Human Resource department Barlow Wells, this is a tribal program? Healthcare said they have no problem going through Barlow Wells. Cammie Gosnell says that it needs to go through the Tribal Business Council, the list to pick from and to see the rating on each individual. VOTE: 7 Ayes 0 Nays Motion carried. D. Tribal Health Brandon Hand-IT Specialist Councilman Whitecalfe moved to hire Brandon Hand as the IT Specialist, seconded by Councilwoman Hale.
Discussion: Where these advertised. Yes through Human Resource. It needs to go through Human Resources because there could have been deadlines that have been missed. The though is to wait until Friday, September 12, 2008 at 10:00 A.M. to do the Hiring and Firing and to go through Human Resource with Barlow Wells. VOTE: Motion and second withdrawn.
VII. Budget: Whitney Bell CFO: Discussion: Budget meeting is set for September 24, 2008 at 1:00 P.M. It will be normal budget.
VIII. Housing Conveyances-Evelon Crows Heart Bachmier Twin Buttes, Martha White Four Bears Councilman Benson moved to convey house #117 in Twin Buttes to Evelon Crows Heart Bachmier and Martha White to receive her house #204 in Four Bears Village, seconded by Councilwoman Brugh.
Discussion: Martha White was in her home for 26 years and Evelon Crows Heart Bachmier was in her home 31 years. Cammie to get with Damon to get everything drawn as required. Ted and Dennis are well aware of these Conveyances. They know how to do it. VOTE: 6 Ayes 0 Nays Motion carried.
IX. Kyle Baker files complaint regarding Oil and Gas Issues Discussion only.
X. Severance Pay-Vangie Conklin and Dorothy Packineau Councilman Packineau moved to approve severance pay in the amount of $8,000.00 to Vangie Conklin and Dorothy Packineau, seconded by Councilman Wolf.
Discussion: No discussion. VOTE: 6 Ayes 0 Nays Motion carried.
XI. H.I.P.-Jackie Jackson A. Chairman Wells Jr. to Allocate Two Elder Homes Councilman Packineau moved to have Chairman Wells Jr. allocate two elder homes per the July 16, 2008 meeting, seconded by Councilwoman Brugh.
Discussion: No discussion. VOTE: 5 Ayes 0 Nays Motion carried.
XII. Outreach Office Sharissa Wells/Kim Abbey Councilman Packineau moved to approve the transfer of Sharissa Wells to the Outreach Office in Bismarck at $18.50 per hour, seconded by Councilwoman Brugh.
Discussion: $18.50 per hour x 280 days x 30% fringe= VOTE: 4 Ayes 0 Nays Motion carried.
XIII. Personnel Issues with Employees Discussion only.
XIV. ADJOURNMENT: Councilman Benson moved to adjourn the meeting, seconded by Councilman Wolf .
Meeting adjourned at 6:55 P.M.
CERTIFICATION I, the undersigned, as Secretary of the Tribal Business Council of the Three Affiliated Tribes of the Fort Berthold Indian Reservation, hereby certify that the Tribal Business Council is composed of seven (7) members of whom (5) constitute a quorum _____were present at the Meeting thereof duly called, notice, convened and held on the _____day of _______________, 2008; that the foregoing Minutes were amended and duly adopted at such meeting by the affirmative vote of _____ members; _____members opposed; _____members abstained; _____Members not voting.
Chairman ( ) Voting ( ) Not Voting
Dated this _____day of _______________, 2008.
ATTEST:
______________________________ ______________________________ Tribal Secretary, V. Judy Brugh Tribal Chairman, Marcus D. Wells Jr. Tribal Business Council, Tribal Business Council, Three Affiliated Tribes Three Affiliated Tribes
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