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TRIBAL
BUSINESS COUNCIL REGULAR MEETING 09-10-VJB I.
CALL TO ORDER: The meeting was called to order at (Meeting number 122 of the Wells-Levings Administration) II.
PRAYER: Connie Fox. An honorarium is
given. III.
ROLL CALL: Councilman Barry Benson, Councilman Arnold Strahs, Councilman
Mervin Packineau, Councilwoman V. Judy Brugh and Chairman Levings are
present. A quorum is established. Councilman Eagle arrived later. IV.
APPROVAL OF AGENDA: Councilwoman Brugh moved to approve of the agenda as amended,
second by Councilman Strahs. Discussion: Addition
to the agenda is Mandaree Segment Board appointments (VI. E.) for Councilman
Strahs. MJ Gunderson Financial request (V. A.) and Parshall Headstart (VI. F.)
for Councilman Packineau. VOTE: 5
Ayes 0 Nays Motion carried. V.
APPROVAL OF MINUTES: A.
Recording Secretary
Incentive Councilwoman Brugh moved to approve of an incentive for the
Recording Secretary Carmen Halvorson in the amount of $3,500 for a meritorious
award in keeping the minutes in order and presented in a timely manner for
approval, this is subject to the personnel policy handbook. The motion is second by Councilman Strahs. Discussion: This
is a onetime pay. VOTE: 5
Ayes 0 Nays Motion carried. B.
Minutes approval Councilwoman Brugh moved to approve of the above listed minutes for
approval subject to review by the Tribal Business Council, second by Councilman
Strahs. Discussion: There
are some minutes and resolutions that are not signed by the previous Chairman
and Executive Secretary. The legality of
these minutes is in question. Councilman
Packineau advised that he can take them to get signatures. VOTE: 5
Ayes 0 Nays Motion carried. VI.
CHAIRMANS REPORT: Marcus Levings A.
Federal Programs Executive
Officer: Max Dickens 1. Accountant Lenny Abrams Councilman Eagle moved to approve the hire of Lenny Abrams as an Accountant for
$70,000.00 per year, $33.65 per hour, salaried employee, and
lodging included at Four Bears Casino, on the recommendation of
the TAT Chief Financial Officer. The motion is second by
Councilwoman Brugh. Discussion: This is a 90 day appointment. VOTE: 5 Ayes 1 Nays Motion
carried. 2. Roads/Stimulus Councilman Strahs moved to approve the stimulus package of $800,000.00 to be used
for Route 6 in North Segment in the amount of $280,672.00,
Route 2 in Four Bears in the amount of $122,794.00, All are chip and
seal. The motion is second by Councilman
Packineau. Discussion: Additional funding in the
approximate amount of $178,000.00
will be sought after then Nishu North will be added. Funding each year comes via the T.I.P. list. Councilwoman Brugh would
like the Blue Buttes housing development in Four Bears
to be added to the T.I.P. list for the upcoming year of 2009. Curt Wells, Tribal Roads Director will be handling the T.I.P.
list. VOTE: 5 Ayes 0 Nays Motion
carried. 3. Domestic Violence/Judge This is to go before the
Judicial Committee to forward to the TBC.
B.
Tribal Programs Executive
Officer: Laurie Alberts Not present. C. Programs
Analyst: Izetta Hopkins Not presenting at this time. D. Name Change
on Resolutions for Chairman 1. Resolution 09-122-VJB Executive Officers Councilman Packineau moved to approve of a resolution entitled,
“Appointment of Executive Officers Authorized of the Tribal Business Council as
of February 2008 and Authorizing Signatory Authority to Chairman Marcus D.
Levings and the Treasurer of the Three Affiliated Tribes.” The motion is second by Councilman Strahs. Discussion: No
Discussion. VOTE: 6
Ayes 0 Nays Motion carried. 2. Resolution 09-123-VJB: Appointment of Executive Officers to Initiate
Disbursements Councilman Packineau moved to approve of a resolution entitled,
“Appointment of Executive Officers Authorized to Initiate
Disbursements-Election and Term Information to Conduct Business with the Office
of Trust Funds Management.” The motion
is second by Councilman Strahs. Discussion: No
discussion. VOTE: 6
Ayes 0 Nays Motion carried. E. Mandaree
Segment Board Appointments This was not presented. VII.
TREASURERS REPORT: Frank Whitecalfe A.
Financial Requests: 1. Andrew and Angelita Little Dog Councilman Packineau moved
to approve a $10,000.00 loan for a trailer home, second by Councilman
Eagle.
Discussion: This is
subject to Small Loans policy and procedures. VOTE: 6 Ayes 0 Nays Motion carried. 2. Ambassador to Ambassador June Europe
Trip for Amanda Young: Juanita Decoteau Not present. 4. Minot State Univ. 2009 Pow Wow
Funding/Buffalo Request: Wylie Hammond Councilman Packineau moved to approve of a financial request for $5,000.00 and a motion is second by
Councilwoman Brugh. Discussion: Max Dickens to coordinate this
with Ted Lone Fight III. VOTE: 5 Ayes 0 Nays Motion
carried. 5. Financial Request/Small Loan: Roberta
Krueger/Sally White This was added to the small loan list. B.
Small Loans: Andrew Reed 1. Leo Cummings Vehicle Loan Councilwoman Brugh moved to approve a Small Loan in the amount of
$3,500.00 for vehicle maintenance contract for Leo Cummings effective Discussion: The
loan is guaranteed with his retirement. VOTE: 6
Ayes 0 Nays Motion carried. 2. Small Loan Update Andrew Reed Small Loans Director gave an update. 3. Small Loan Applications Councilman Strahs moved to approve a total of 15 loans for Medical
Loans (8), and Educational Loans (7) applicants subject to Small Loan policies
and procedures. The motion is second by
Councilman Packineau. Discussion: Personal
loans will be opened back up in March 2009.
MJ Gunderson is to be added as an amendment to Education Loans in the
amount of $38,000.00 to work out a consultant agreement with Stella Burquist,
CEO of Minne Tohe. He will be completed
and to start work in September. A
$10,000.00 Grant and Educational loan is discussed. This will be a separate motion. VOTE: 5
Ayes 0 Nays Motion carried. 4. MJ Gunderson Educational Loan Councilman Strahs moved to approve a $10,000.00 grant from JTAC and
a $28,000.00 Educational Loan for MJ Gunderson, amended to be a loan in the
amount of $38,000.00 and will turn into a partial grant in the amount of
$10,000.00 and a loan in the amount of $28,000.00 to be paid back in September
when he comes to work for the Three Affiliated Tribes. The motion is second by Councilman Packineau. Discussion: A
$38,000.00 Loan will be given now and the Grant will be researched with Martha
Hunter the higher Ed administrator to see if there is a grant for Doctoral, Law
Enforcement, and Engineering students, then the loan will turn into a partial
grant and partial loan. He will be given
the opportunity to concentrate in his schooling now and then he will be coming
to work in September with the Three Affiliated Tribes to work it off. Federal Programs and Tribal Programs will
work with him on the details. This
motion is to be consistent with the other tribal members. September 2002 is the possible date of the
JTAC Student Grant Program that was presented by Austin Gillette. FYI, private sectors pay off student loans
for Doctoral. VOTE: 6
Ayes 0 Nays Motion carried. VIII.
COUNCIL ANNOUNCEMENTS/COMMITTEE
REPORTS: A. Executive
Committee: Marcus Levings 1. Four Bears Casino Report: Spencer Wilkinson
Jr. Not present. 2. Gaming Commission Report: Mark Fox Not presented. 3. Enrollment: Not present. 4. PolyCom Equipment: Richard Mayer/Alyce
Spotted Bear Councilwoman Brugh moved to approve option one for $71,424.00,
$11,950.00 for additional costs and setup, $1,500.00 Installation fee ($300.00
per line), $50,000.00 for FBCC, and $10,000.00 for monitors, and $10,000.00 for
MHA Systems for an integration fee. The grand total is $154,874.00 for
purchasing, installing, and maintaining the polycom System for the 6 Segments,
and Tribal Chambers. This will be tied
in with the Discussion: The polycom and recording system will be separate. The college is willing to take on the
maintenance and the technical aspect of upkeep.
FBCC is requesting a $50,000.00 budget/mileage for one person. Option one was for $71,424.00 for additional
setup and cost would be $11,950.00 per year budgeted. The total would be $154,874.00. The monitors are not included in this cost. There will be a flat rate of $10,000.00
charged that goes back to MHA Systems.
This is for Richard to pay back his cost to the company. This rate is for getting everything ordered,
up and running, and the lines installed. VOTE: 6 Ayes 0
Nays Motion carried. 5. Resolution: Twin Buttes Representative
Barry Benson as Chairman of Ft. Berthold Housing Board This was not presented. 6. Invitation to Dinner from International
Bank to TBC This was not presented. 7. Reconvene Tribal Business Council meeting Feb.
16, 2009 Councilman Packineau moved to approve to reconvene the meeting to Discussion: If
this works with the secretary. VOTE: 5
Ayes 0 Nays Motion carried. B. Economic/Education
Committee: Councilman Scott Eagle 1. MHA Systems Scanning Executive Secretary
Documents Councilman Packineau moved
to approve of a 50/50 proposal by MHA Systems Director Richard Mayer to scan
documents for TAT Executive Secretary Office, second by Councilman Strahs. Discussion: It
is $10,000.00 paid towards MHA Systems debt to the Tribe and $10,000.00
invoiced to MHA Systems so they may pay their workers for doing the work. The
total is $20,000.00. Heath
Knight, Records Management in Executive Secretary Office is to coordinate with
Richard Mayer, MHA Systems Director. VOTE: 5
Ayes 0 Nays Motion carried. 2. MHA Systems 2007 Audit: Richard Mayer Discussion only. C. Health
Committee: Chairman Levings 1. Asbestos Issue: Stella Berquist/Brian Bruer This was not presented. D. Judicial
Drug & Alcohol/Human Resource Committee: Vice Chairman Mervin Packineau 1. Resolution: Associate Judges: Judy Black
Hawk This was not presented. 2. Request for Severance & Separation:
Ramona Woods This was not presented. 3. Law Enforcement/Criminal Investigation: Jay
Brugh This was not presented. E. Natural
Resource Committee: Councilman Barry Benson 1. Councilman Packineau moved to approve of the Natural Resource
Committee to negotiate with Jim Dawson on the four lots in NewTown for 25 acres
south of NewTown or whatever the dollar for dollar appraisal rate is. The motion is second by Councilman Strahs. Discussion: Councilman
Eagle is to be involved in this transaction.
Jim Dawson is to receive an appraisal. VOTE: 6
Ayes 0 Nays Motion carried. 2. Resolution: FBRW Application for USDA
Loan/Grant: Felicia Felix This was not presented. 3. Resolution 09-024-VJB: Land Exchange:
Robert W. Brugh/Max James Councilman Eagle moved to approve of a resolution entitled, “Approval
of Land Exchange between the Three Affiliated Tribes and Robert Wayne Brugh,
Sr.” The motion is second by Councilman Strahs. Discussion: This
was approved previously, but is now being assigned a resolution number. VOTE: 6
Ayes 0 Nays Motion carried. 4. Resolution Oil and Gas: Wilbur Wilkinson Councilman Packineau moved to approve a resolution entitled, “Resolution
to Establish the Protocol for the Tribe and the Bureau of Indian Affairs for
the Efficient Overall Oil and Gas Development of Tribal and Allottee Surface
and Mineral Owners Resources on the Fort Berthold Indian Reservation.” This is subject to legal review and to go
before the Natural Resource Committee.
The motion is second by Councilman Eagle. Discussion: You
are on the same page as we are. No
resolution number will be assigned until it has gone before legal review. VOTE: 6
Ayes 0 Nays Motion carried. IX.
LEGAL Department: Damon
Williams/Jennifer Fyten A.
Resolution: Dr. Meister
Contract Need Resolution Number/Previous Approval This was not presented. B.
Resolution: 08-199-SE: Need
Approval During Open Session This was not presented. C.
Resolution: Catherine
Vandermiere Contract Needs Resolution: Number/Previous Approval This was not presented. D.
Resolution: Lori Pemberton
Contract Renewal Needs Resolution Number/Previous Approval This was not presented. E.
Secretarial Election
Correction to Resolution This was not presented. F.
Two Business Licenses This was not presented. X.
ADJOURNMENT: Councilwoman Brugh moved to adjourn the meeting, second by
Councilman Bensons. Meeting adjourned at CERTIFICATION I, the
undersigned, as Secretary of the Tribal Business Council of the Three Affiliated Tribes of the Fort
Berthold Indian Reservation, hereby certify that the Tribal Business Council is
composed of seven (7) members of whom (5) constitute a quorum _____were present at
the Meeting thereof duly called, notice, convened and held on the _____day of
_______________, 2009; that the foregoing Minutes were amended and duly adopted
at such meeting by the affirmative vote of _____ members; _____members opposed;
_____members abstained; _____Members not voting. Chairman ( )
Voting ( ) Not Voting Dated this
_____day of _______________, 2009. ATTEST: ______________________________
______________________________ Tribal Secretary,
V. Tribal Business
Council, Tribal Business Council, Three Affiliated
Tribes
Three Affiliated Tribes
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