TRIBAL CODE
The new Election Ordinance enacted on May 7, 2026 by the Tribal Business Council, Resolution 26-102-FWF • Click To View The Updated Tribal Code •
Employee Portals

Records Office

Location:

Tribal Head Quarters
307 5th Avenue
New Town, ND 58763

Mailing:

307 5th Avenue
New Town, ND 58763

Office Hours:

Monday - Friday
8:00AM - 4:30PM

Contact:

701-627-8111

NOTICE:

Email notifications of upcoming meetings has been discontinued

About Us

The mission of the Three Affiliated Tribes Records Office is to preserve and make available to the public the permanent and essential governmental record of Tribal Business Council of the Mandan Hidatsa and Arikara Nation.

The Records Office maintains the official record of tribal government actions. The office is responsible for taking and processing the minutes of the Tribal Council meetings and other tribal meetings as prescribed. The Records Office functions as a liaison between tribal members, tribal program staff, and tribal entities. The Records Office disseminates information regarding actions taken by the Tribal Council and/or Committees of the Tribal Council.  Under the Three Affiliated Tribes Executive Secretaries Authority, the Records Office assists with any and all Three Affiliated Tribes Official Elections / Secretarial Elections notification of Tribal Council meetings. Carry out any and all duties / tasks as Directed by the Three Affiliated Tribes, Standing-Executive Secretary and development of Records Management Policy & Procedures.

Office Staff

Fred W. Fox

Executive Secretary of the Tribal Business Council

Mike Stevens

Records Manager

Crystal Taylor

Recording Secretary I

B.J. Brady

Recording Secretary II

Whirlwind Bull Yellow Bear

Recording Secretary III

Upcoming Meetings/Agendas

Policies, Forms & Official Documents

Each tab has fillable PDFS and more information available.

(Approved by 02-198-MWJR – 10-10-2002)

    • 14-176-VJB– Establishment of the Records Office & funding

    • 07-080-VJB– Conversion of records to digital format

    • 03-173-DSB – Presenting resolutions

    • 02-041-MWJR – Access to Closed Session Audio

    • Records Management Plan (In Progress)

  • Order of Business

  • Articles of Incorporation (11-126-VJB) – Corporation Act)

    • Filing of Articles of Incorporation – Duplicate originals of the articles of incorporation shall be delivered to the Tribal Secretary for the Three Affiliated Tribes. If the Tribal Secretary finds that the articles of incorporation conform to tribal law, the Secretary shall: (a) Endorse on each such duplicate originals the word “filed” and the month, day and year of the filing thereof; (b) Maintain one such duplicate original in the Tribal Secretary’s office; and (c) Issue a Certificate of Incorporation to which the Secretary shall affix the duplicate original and return it to the incorporators. Fee: Free [See Section XIV- Corporation Act]

    • Filing of Amended or Restated Articles – Follow the same original filing process. New Issuance date and certificate. Fee: Free [See Section XVIII- Corporation Act]

    • Filing Articles of Dissolution – Fee: Free- [See Section XX- Section XXVIII – Corporation Act]

    • Certificates of Existence With Status In Good Standing. Fee: Free – Upon filing an annual report with the Tribal Secretary the corporation will receive the Certificate. – Fee: Free- [See Section XXXVIII- Corporation Act]

    • Annual Reports – Fillable Report Form

  • Limited Liability Company Code (19-069-FWF) – This Section is In Progress

    • Filing – Submit (2) copies of the Articles of Organization & $100 Filing Fee

    • Notice of Transfer – Name Change

    • Articles of Organization; Contents; Amendment.

    • Certificate of Good Standing Request & Fee.

    • Annual Reporting

    • Notice of Resignation of the Registered Agent

    • Change of Registered Office

    • Notice of Delinquency

    • Notice of Suspension

    • Voluntary Dissolution

    • Involuntary Dissolution

    • Notice of Dissolution/Certificate of Dissolution

    • Submission of the Articles of Merger

Tribal Limited Liability Reports/Status (June 2, 2026)

Single Heir Rule (.pdf)

“misc-003  – Gilbert Livingstone Wilson Photography Collection”

Resolutions and Meeting Minutes

Records Search Page

This Tribal Council Records ‘Records Search Page’ serves as a library of MHA meeting minutes and resolutions. Click the buttons to navigate to the Records and Minutes.